September 3, 2013-Minutes

Current Members
Mayor – Brad Hanley
Councilwoman – Melissa Emmons
Councilman – Edward Smith
Councilwoman – Dana Sloan
Councilwoman – Candy Silvers

Elgin Town Council Meeting
September 3, 2013

The monthly meeting of the Elgin Town Council was held Tuesday, August 6, 2013 at 7:00 p.m. with Mayor Brad Hanley presiding. All members were present.

Invocation was given by Melissa Emmons, and the Pledge of Allegiance was led by Mayor Hanley.

A motion was made by Councilwoman Melissa Emmons to approve the August minutes and was 2nd by Councilwoman Candy Silvers without any further discussion, and with a unanimous vote.

NEW BUSINESS

Mayor Hanley recognized a new retail business, “Pizza Shack” formerly Fraziers, located at 2470 Main Street; owner Darryl S. Cannon.

There was the second reading of Amended Ordinance 46; which would increase the fine from $250 to $500 for persons convicted of breaching a town ordinance where the offense is subjected to a fine, including criminal ordinances, in the Town of Elgin.

Councilwoman C. Silvers made a motion to accept Amended Ordinance 46 as is, Councilwoman M. Emmons seconded the motion, and without any further discussion Amended Ordinance 46 was passed with a unanimous vote.

There was the second reading of Ordinance 222, Charity Events by Permit Only. This ordinance would require a zero dollar permit be obtained to hold a charitable event within town limits; as long as evidence is provided, in writing, that a charitable and/or nonprofit organization is conducting the event, has the business owner’s approval, and is in compliance with all ordinances and/or zoning regulations. Included in this ordinance are notes and special conditions.

Councilwoman M. Emmons made a motion to accept Ordinance 222 as is, Councilwoman D. Sloan seconded the motion, and without any further discussion Ordinance 222 was passed with a unanimous vote.

COMPLAINTS

There were no complaints filed during August, 2013.

Before Old Business was to be discussed Mayor B. Hanley suggested that the council consider allowing both non-profit, as well as for-profit organizations, to lease out the back room in Town Hall. This suggestion was brought about by the recent requests of the Boy Scouts of America, Magna Law Firm, and Scott Grigsby’s Home Owners Association.

There was discussion concerning the use of the back room by non-profit organizations at a discounted rate or at no charge when a Non-Profit letter is submitted. In regards to For-Profit Organizations, there was discussion as to whether a monetary agreement would be in order.

Mayor Hanley suggested that ideas be submitted via email and Councilwoman M. Emmons would get together the information necessary to draft a policy to cover all scenarios.

OLD BUSINESS

Mayor Hanley read aloud a very nice “Thank You” card from Viola Grooms thanking the town for the naming of the park.

Councilwoman M. Emmons presented a quote from Palmetto Residential Builders for the building of a stage at Potter Park; and Chief Brown presented previous plans for the placement of this stage as well. All of this in an effort to enhance future activities that would be able to take place using this stage as their focal point.

Discussions concerning procurement, grating clarification and usages prompted Town Council to suggest that a special committee be formed to discuss these and any other concerns. This new Park Committee will be chaired by Councilwoman Dana Sloan, with several other council members volunteering along with Fire Chief George Marthers. It was suggested that Ronnie and Jeannie be asked to join, as well as a community member, to be named. The first meeting has been scheduled for Tuesday, September 10, 2013 at 7:00 p.m.

In other Old Business, Chief Brown had submitted a quote on replacing the “Christmas” lighting to council during the month of August. It was determined that the cost for replacing these lights would be $1,000 to $1,500. Approval to proceed was granted. Also, Councilwoman D. Sloan volunteered her services to have the banners put up.

PUBLIC FORUM

No sign-up submitted

ADJOURNING

There was a motion made by Councilman E. Smith to adjourn this month’s council meeting; Councilwoman C. Silvers seconded, meeting adjourned at 7:55 p.m.

Minutes submitted by:
Elizabeth Hyman
Town Clerk

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