March 5, 2014-Minutes

ELGIN TOWN COUNCIL MEETING
Minutes for March 5, 2014

CALL TO ORDER
The monthly meeting of the Elgin Town Council was held Wednesday, March 5, 2014 at 7:00 p.m. with Mayor Brad Hanley presiding.

ROLL CALL
Present were Mayor Brad Hanley, Councilwoman Melissa Emmons, Councilman Edward Smith, Councilwoman Dana Sloan, and Councilwoman Candy Silvers.

INVOCATION
Councilwoman Candy Silvers gave the invocation.

PLEDGE OF ALLEGIANCE
Mayor Brad Hanley led Town Council and the Public Audience in the Pledge of Allegiance.

ACCEPTANCE OF FEBRUARY 4, 2014 MEETING MINUTES
A motion was made by Councilman Ed Smith to accept the February minutes as is, and this was 2nd by Councilwoman Dana Sloan without any further discussion, with a unanimous vote.

CHIEF HAROLD BROWN PRESENTED THE CHIEF’S AWARD
The Chief’s Award was presented to Mrs. Tammy Bridges for her care and concern of two children walking on the side of the road in dangerous sleet and snow weather conditions. Mrs. Bridges picked up the children and took them to Chief Brown for safety. Her brave actions also inspired another member of our community to come to the aid of another child in similar weather conditions.

NEW BUSINESS LICENSE
Four new business licenses were issued during the month of February:
Zen to Go – 2548 Main Street – Massage & Mobile Massage Services
Grassmasters Lawn – 2468 B Main Street – Thrift Store
Reflections – 1107 Church Street – Salon
Deja Vu Thrift – 1103 Church Street – Thrift Store

FEBRUARY COMPLAINTS

Complaint – 115 (February 23, 2014)
This complaint was given to Melissa Emmons by Ron Meadors. The complaint was regarding a sign located at the corner of Surrey Lane and Main Street advertising a subdivision. Mr. Meadors said that the position of the sign was obstructing the view of traffic exiting Surrey Lane on Main Street. Melissa contacted Randy Pruitt, Town Zoning & Building Inspector, who located the sign and informed Councilwoman Emmons that the sign had been removed. This issue was resolved in a timely manner on the same day the complaint was received. No further complaints at this time.

OLD BUSINESS
Military Garden Salute update – the site of the salute was analyzed and discussed by the Military Garden Salute Committee, and a unanimous decision was made that the project’s permanent placement would be at Potter Community Park. The tentative placement of the monument will be located on the front side of the property facing Main Street, and will be centrally located on the site in the shape of a half – circle, with the Potter Community Park sign in the center. A private donation has been verbally pledged, and business partner letters seeking donations for the remaining amount of the costs are being sent out. The tentative completion of this project is Memorial Day. A copy of this letter is available at Town Hall during normal business hours.

POTTER COMMUNITY PARK
Councilwoman Dana Sloan announced that the estimated material cost for the Park has been received from Miller Lumber Company in the amount of $3,235.81.
Councilwoman Sloan is contacting a concrete company regarding quotes and possible donations of the concrete needed for the picnic shelter, and also inquiring on the labor costs of spreading the concrete.
The placement of the picnic shelter will be parallel to Potter Drive.
There has not been a decision made yet from First Citizens Bank regarding the application from the Town seeking a grant for community improvement.

ZONING
At this time, Zoning Administrator Randy Pruitt presented to council a request to amend the current Town Ordinance No. 22. regarding Charity Events. This Ordinance currently states that there shall only be two charity events per calendar year at each site. Mr. Pruitt requested to change the Ordinance to the following:
Charity Events will only be permitted to be conducted: Two times per calendar year, for two days each, for each Charitable Organization.
The current ordinance was not allowing a local charity organization to have a baked goods sale at the Elgin IGA to raise money for a sick child. The council granted a temporary exception for the charity event until they can discuss the amendment and make a decision to change it or not. This motion for a temporary amendment was made by Councilwoman Melissa Emmons, and 2nd by Councilwoman Candy Silvers, with a unanimous vote from council.
Next, an application for appointment to the Planning and Zoning Board Commission from Mr. Larry Ackwood was brought forth and discussed by the mayor and council.
Mr. Ackwood stated that he is very interested in serving on this committee, and a motion to accept Mr. Ackwood’s application for service was made by Councilwoman Candy Silvers, then 2nd by Councilman Ed Smith, with a unanimous vote from council. Mr. Ackwood was told by Mayor and Council of training classed held at Santee Lynches and Central Midlands Technical regarding the zoning laws.

PODUNK FESTIVAL
Councilwoman Candy Silvers discussed the upcoming Podunk Festival, which is a non profit charity event, with all proceeds going to the Elgin Toy Round Up and Caring Hands Foundation. Councilwoman Silvers announced the inaugural Dice Run, a poker run, will be held at the festival this year. This will be a 75 mile ride that will consist of 4 stops. This event will begin at AutoZone in Elgin, at 11:30 a.m. until 5:00 p.m. Prizes will be awarded for 1st, 2nd and 3rd place. The entry fee is $10.00 per participant, which includes a raffle ticket and a map. The participating restaurants at this time are offering a 10% discount for participants.
Chief Harold Brown came forward to announce another event for the Podunk Festival which will be a beard and mustache contest. Although this event is for everyone, we do have a professional beard and mustache contest judge.

MUTUAL AID AGREEMENT WITH CAMDEN POLICE DEPARTMENT
Also, Chief Brown announced to Mayor and Council the Mutual Aid Agreement that the Elgin Police Department has entered into with the Camden Police Department. This is a contract between these two departments that will allow officers from each department to assist the other department as needed.
This agreement was unanimously approved by Mayor and Council.

PUBLIC FORUM
Judge Gene Hartis came forward announcing his candidacy for Chairman of the Kershaw County Council, and thanked everyone for the opportunity to speak to the citizens of Elgin.

At this time a motion to adjourn this meeting was made by Councilwoman Dana Sloan, with a 2nd motion from Councilwoman Melissa Emmons. Meeting adjourned.

Submitted by Patti Coleman

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