August 6, 2013-Minutes

Elgin Town Council Meeting
August 6, 2013

The monthly meeting of the Elgin Town Council was held Tuesday, August 6, 2013 at 7:00 p.m. with Mayor Brad Hanley presiding. All but one council member (Ed Smith) were present.

Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Mayor Hanley.

A motion was made by Councilwoman Melissa Emmons to approve the July minutes and was 2nd by Councilwoman Dana Sloan without any further discussion, and with a unanimous vote.

NEW BUSINESS

Mayor Hanley recognized a new retail business, RC’s Phone Shop, located at 2435-C Main Street; owner Scott Burdin.

Melissa Emmons asked to veer from the agenda to recommend Becky Robinson who has volunteered to become a member of the Planning and Zoning Committee. A motion was made by Councilwoman Emmons and 2nd by Councilwoman Candy Silvers with a unanimous vote. The Town Clerk will supply Ms. Robinson with the necessary material needed.

There was a first reading of Amended Ordinance 46; which would increase the fine from $250 to $500 for persons convicted of breaching a town ordinance where the offense is subjected to a fine, including criminal ordinances, in the Town of Elgin.

A motion was made by Councilwoman Silvers and 2nd by Councilwoman Emmons to accept the first reading with a unanimous vote; and a second reading will be conducted either at the next scheduled Town Council Meeting on September 3, 2013 or any special meeting before that time.

There was a first reading of Ordinance 222, Charity Events by Permit Only. This ordinance would require a zero dollar permit be obtained to hold a charitable event within town limits; as long as evidence is provided, in writing, that a charitable and/or nonprofit organization is conducting the event, have the business owner’s approval, and is in compliance with all ordinances and/or zoning regulations. Included in this ordinance are notes and special conditions.

A motion was made by Councilwoman Emmons and 2nd by Councilwoman Sloan to accept the first reading with a unanimous vote and a second reading will be conducted either at the next scheduled Town Council Meeting on September 3, 2013 or any special meeting before that time.

Chief Harold Brown brought to the attention of council that there is a need to replace Christmas decorations/lights. At the present time he believes that at least five new lights need to be replaced and will present council with an estimate at the next meeting.

COMPLAINTS

There were three recorded complaints (BH101-BH103) in July:
• An Elgin business owner complained about a neighboring business littering Main Street with grass clippings. Mayor Hanley spoke with the neighboring business about this and they agreed to speak with their lawn maintenance crew. Possibly to blow the clippings inward rather than outward.
• An Elgin Resident had previously experienced a sewage spill in her yard and was having issues with the utility company. The resident wants his/her soil tested and the yard re-soded. However, before the Mayor was able to offer any assistance the complainant and utility company came to an agreement.
• An anonymous complaint from a concerned citizen came by letter questioning the certification of three Elgin Police Officers. It was also believed a DMV employee was doing work for the EPD. In response, all Elgin Police Officers are certified and the DMV employee is not working for the EPD.

Councilwoman Emmons received a verbal complaint about the overgrown grass/bushes at the corner of Bowen and Main Street. DOT was cutting at the time the councilwoman checked but she wasn’t sure if they had made it up that far yet. If this area wasn’t cut back the council will request an expedited response and possibly more frequent cuttings.

OLD BUSINESS

Mayor Hanley drafted a letter to Gene Wise requesting that Elgin have a representative within the County Council.

Mayor Hanley wanted to clarify that he was only reiterating what Scotty Jacobs’s comments were at the last meeting.

PUBLIC FORUM

Karen Barton, representing Boy Scout Troop 327, requested that the council consider allowing their troop to meet at Town Hall on Monday nights at 6:30 p.m.

Questions of access and security need to be addressed.

A motion was made by Councilwoman Silvers and 2nd by Councilwoman Emmons to discuss further with a unanimous vote.

Meeting adjourned at 7:40.

Elizabeth Hyman
Town Clerk

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