May 2, 2017-Minutes

ELGIN TOWN COUNCIL                                           TOWN OF ELGIN, SC.

Mayor Melissa Emmons

Councilman Brad Hanley

Councilwoman Candy Silvers

Councilwoman Naomi Eyers

Councilman Ed Smith

 

 

ELGIN TOWN COUNCIL MEETING

MINUTES FOR MAY 2ND, 2017

 

CALL TO ORDER

 

The monthly meeting of the Elgin Town Council was held Tuesday, May 2nd at 6:00pm with Mayor Melissa Emmons presiding.

 

ROLL CALL

 

Present were Mayor Melissa Emmons, Councilman Brad Hanley, Councilman Edward Smith, Councilwoman Candy Silvers, and Councilwoman Naomi Eyers

 

 INVOCATION

 

Mayor Melissa Emmons gave the invocation.

 

 PLEDGE OF ALLEGIANCE

 

Councilman Brad Hanley led Mayor, Town Council and all others attending the meeting in the Pledge of Allegiance

 

 ACCEPTANCE OF APRIL 4TH, 2017 MEETING MINUTES

A motion was made by Councilman Brad Hanley to accept the April 4th                                                                                                                                                                                                                                                                                                                              minutes with a 2nd motion by Councilwoman Candy Silvers without further discussion and a unanimous vote.


 PUBLIC FORUM

 

 APRIL COMPLAINTS

No formal complaints were filed

 

PUBLIC HEARING

 

 COUNCIL BRIEFING

  • Councilman Ed Smith had no information to report.
  • Councilman Brad Hanley discussed the new accounting package and it was determined the financials are being verified by past accountant and then reconciled with new program. He requested to have a workshop to discuss parliamentary procedures, specifically section 6 & 7 of the current ordinance 137. He would also like to pursue developing a Finance Committee and establish rules for Committee members on current appointments. He suggested presenting members before Council for recommendation to Committees and having at least 1 member of Council on a Committee. Councilman Hanley gave the example of the Park Committee, stating he’s not even sure who is on the Committee any longer. It was discussed the original members of the Committee were Dana Sloan, George Marthers, Jeannie Potter, Chief Brown and then Councilwoman Candy Silvers and Mr. Joe Maynard was added. After discussion it was affirmed there needed to be more structure in the appointment of members.
  • Councilwoman Candy Silvers wanted to thank her husband, Silas Silvers, for acquiring 10 AED machines from Fort Jackson for Elgin Town Hall and Elgin Police Department.
  • Councilwoman Naomi Eyers had no information to report.
  • Councilman Brad Hanley
  • Mayor Emmons gave reminders of the following important events coming up: Thursday, May 4th is National Day of Prayer at noon and it will be held in front of Town Hall by the Clock. Friday, May 5th is Movies on Main starting after 6pm showing Moana. Popcorn and water will be provided. Saturday, May 6th is the PoDunk Festival with the parade starting at 10am and ending at Potter Community Park. The band Blyss will be playing and Blaney Chorus will perform at noon.

 

 OLD BUSINESS

 

 COMMITTEE MEETING BREIFING

Dana Sloan announced that the SC Legislative Committee will present the Town with the grant money for Potter Community Park at the next Town Council Meeting schedule on June 6th. She stated she is implementing a positive impact survey to keep tract of the maintenance, expenses, etc. for the Park. She is working with Councilman Hanley to finalize the grid on the walking trail to send in to Ben Connell for additional funding from the County.

 

 NEW BUSINESS

Mayor Emmons presented the Proclamation for Peace Officer’s Memorial Day to Chief Brown and his department declaring May 15th National Peace Officer’s Memorial Day.

 

Mayor Emmons requested a motion for the 1st reading of the 2017-2018 budget. Councilman Brad Hanley made a motion to accept the 1st reading of the 2017-2018 budget with a 2nd motion by Councilman Ed Smith, without further discussion and a unanimous vote. A budget workshop was scheduled for May 17th at 6pm.

 

Mayor Emmons requested a motion for the 1st reading of Amended Ordinance 137 section 6 Item E (agendas). Councilman Brad Hanley motioned to accept the 1st reading of the Amended Ordinance 137 section 6 Item E (agendas) with a 2nd motion by Councilwoman Candy Silvers. After discussion and advisement from Town Attorney, John Wells, the motion was accepted with a change to the wording without any further discussion and a unanimous vote.

 

Mayor Emmons gave an update on Potter Drive. She stated that she was informed via email from SCDOT there was apparently an old request to transfer ownership from the State to the Town of Elgin. She stated if the Town followed thru with closing it then they would be responsible for maintaining it; which they do not have the means to do, as it would cost approximately $10,000 to remove the road. Attorney John Wells stated there is a Public Road Statue and in order to close a publicly used road you would have to give notice to all the homeowners in the area, put a notice in the paper and ask SCDOT to cut off the public access. He stated you do not want to paint yourself into a corner by arbitrarily cutting access off and removing it without following the proper procedures and weighing the pros and cons of leaving or removing the road.

 

 Mayor Emmons opened the landscaping bids. After presenting all bids to Council and discussion of bids, Mayor Emmons asked for a motion to accept a landscaping bid. Councilman Ed Smith motioned to accept AvPro Landscaping as the Town’s landscaper with a 2nd motion by Councilman Brad Hanley without any further discussion and a unanimous vote.

 

Chief Brown thanked Mr. Silas Silvers for obtaining 10 AED’s for Town Hall and Elgin Police Department. He asked Mayor and Council if he could use the funds they had previously approved for the purchase of 1 AED toward the purchase of batteries and pads on the 10 AED’S from Fort Jackson.   Mayor Emmons and Council agreed since the money had already been allocated for the use of an AED that Chief Brown could use the funds for the supplies of the donated units.

 

Chief Brown stated there will be a program entitled “Refuse to be a Victim” on June 3rd with 25 seats available for anyone that would like to take the course.

 

Chief Brown stated there will be a National Night Out on August 1st that will help promote the Police Department and encouraged anyone to come.

 

 Chief Brown gave an update to the last Safety Committee Meeting. The guard rail has been installed by the handicap ramp outside Town Hall. The Safety Committee will meet every 3 months before Town Council meetings.

 

 A motion to adjourn the meeting was made at 8:01pm by Councilman Brad Hanley with a 2nd motion by Councilwoman Naomi Eyers, without further discussion and a unanimous vote.

 

 

 

                                                ____________________________ Approved: _______________ __________

Minutes submitted by Melony Hudson-Martin – May 8th, 2017

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