March 7, 2017-Minutes

ELGIN TOWN COUNCIL                                           TOWN OF ELGIN, SC.

Mayor Melissa Emmons

Councilman Brad Hanley

Councilwoman Candy Silvers

Councilwoman Naomi Eyers

Councilman Ed Smith

 

 

ELGIN TOWN COUNCIL MEETING

MINUTES FOR MARCH 7TH, 2017

 

CALL TO ORDER

 

The monthly meeting of the Elgin Town Council was held Tuesday, March 7th at 6:00pm with Mayor Melissa Emmons presiding.

 

ROLL CALL

 

Present were Mayor Melissa Emmons, Councilman Brad Hanley, Councilman Edward Smith, Councilwoman Candy Silvers, and Councilwoman Dana Sloan

 

INVOCATION

 

Councilwoman Dana Sloan gave the invocation.

 

PLEDGE OF ALLEGIANCE

 

Councilman Brad Hanley led Mayor, Town Council and all others attending the meeting in the Pledge of Allegiance

 

ACCEPTANCE OF FEBRUARY 7TH, 2017 MEETING MINUTES

A motion was made by Councilwoman Candy Silvers to accept the February 7th                                                                                                                                                                                                                                                                                                                                   minutes with a 2nd motion by Councilman Ed Smith without further discussion and a unanimous vote.

 

Mayor Emmons swore in Councilman Ed Smith and Councilwoman Naomi Eyers for their 4 year terms.  Mayor Emmons presented Councilwoman Sloan with a plaque for her service.

 

Councilwoman Candy Silvers made a motion to nominate Councilman Brad Hanley as the new Mayor Pro Tem with a 2nd motion by Councilman Ed Smith without further discussion and a unanimous vote.

 

 

PUBLIC FORUM

 

 

FEBRUARY COMPLAINTS

No formal complaints filed

 

 

PUBLIC HEARING

 

 

COUNCIL BRIEFING

  • Councilman Ed Smith stated he appreciated the past 4 years serving with a great bunch and seeing such projects as the Military Salute Memorial, Potter Community Park, and patrol cars being replaced for the Police Department. He is looking forward to the next 4 years.
  • Councilman Brad Hanley thanked Dana Sloan for her service as a Councilmember. Councilman Hanley motioned to amend the Agenda to add Committee Meeting Briefing after Old Business on the Agenda with a 2nd motion by Councilwoman Candy Silvers without further discussion and a unanimous vote.
  • Councilwoman Naomi Eyers stated she is looking forward to serving and bringing Elgin into the next era.
  • Councilwoman Candy Silvers welcomed Councilwoman Naomi Eyers to Council.
  • Mayor Emmons stated O’Reily’s Auto Parts grand opening would be March 18th and she was awaiting information on the time, the Shriners/O’Reily’s Car Show is scheduled for March 25th at Potter Community Park and proceeds go to the Greenville, SC Children’s Hospital.  Mayor Emmons also thanked Councilwoman Sloan for her service and welcomed Councilwoman Eyers and Councilman Smith as he was elected to an additional term.

 

OLD BUSINESS

Mayor Emmons stated that after consulting with legal counsel regarding the Blaney-Elgin Museum Construction Project, she and Council have 3 options:

  1. Town opt’s not to move forward with construction
  2. Town opts to move forward with full funding of construction project
  3. Town opts to move forward contingent on $XXX in grant(s) with a commitment to build coming at a later time

 

 

 

Councilman Brad Hanley stated he could draft a letter to present to Senator McElveen requesting the funding since the Town would have to receive it.  He could send the drawings from the Museum Committee along with the letter.  He stated this

way Senator McElveen could see that the Town has “skin in the game”.  He stated that some of Council may want to move forward with the project and some do not but this way we may be able to receive ½ the grant this year and ½ the grant the following year as the amount is uncertain at this time.  However, the Town would provide the space for the construction by the Library. 

 

Councilman Hanley hopes the Museum will be ongoing for years to come, it probably will not be a money maker but other agencies in the County have shown interest in being here in Elgin so a room could be provided to assist them with that.  There are a lot of things that could be done after the project is completed.  He stated maybe the Town can put in matching funds, maybe not, but the Town would be responsible for the maintenance – which may not be much in the beginning; however, the older it gets the more costly it can become.  He doesn’t want to commit to an exact amount but would like to pursue the project. 

 

Councilman Hanley asked Zoning Administrator, Randy Pruitt, if the size proposed is okay with the zoning and ordinances?  Mr. Pruitt stated with the proposed size, etc. they are good to move forward.

 

Members of the committee were asked if they needed to downsize due to financial restrictions would that be possible.  They prefer not to but could if necessary.

 

Councilman Brad Hanley motioned to move forward with pursuing a grant from the State for up to $350,000 with a 2nd motion by Councilwoman Candy Silvers.  Town Attorney, John Wells,  stated they did not need to form a committee for this project but would need to keep the Town and Museum Committee separate so as to apply separately for various grants, etc.  Mr. Wells used the Town Clock as an example. 

 

Mr. Wells asked Mrs. Shirley Miles, Museum Committee Chairperson, how much they have collected thus far.  Mrs. Miles stated they have approximately $24,000 in funds at this time.  Councilwoman Candy Silvers reiterated that they were just motioning on pursuing a grant from The State and Councilman Hanley confirmed that is all they are pursuing at this time, as the Town cannot afford the project at this time.  There was no further discussion and a unanimous vote.

 

 

 

 

 

COMMITTEE MEETING BREIFING

Dana Sloan gave an update on Potter Community Park stating that they only needed 1 more estimate which should be received on Friday for turning in the application for the $150,000 grant from The State.  She stated all the paper work including the action plan with objectives, such as the memory benches, would be submitted with the application.  Mrs. Sloan also clarified the committee has to follow S.C. State procurement guidelines.  Mrs. Sloan stated she would email Mayor and Council a copy of the application and packet when completed.

 

 

NEW BUSINESS

Mayor Emmons motioned to go into Executive Session – based on Section 30-4-70 (a) (2) Discussion of negotiations incident to proposed contractual arrangements and proposed sale or purchase of property, the receipt of legal advice where the legal advice relates to a pending, threatened, or potential claim or other matters covered by the attorney-client privilege, settlement of legal claims, or the position of the public agency in other adversary situations involving the assertion against the agency of a claim with a 2nd motion by Councilman Ed Smith.  Mayor Emmons invited Town Attorney, John Wells and Town Clerk, Melony Hudson-Martin without further discussion and a unanimous vote.

 

Councilwoman Candy Silvers motioned to come out of Executive Session with a 2nd motion by Councilman Brad Hanley without further discussion and with a unanimous vote.

 

Councilwoman Candy Silvers motioned to terminate the landscaping contract immediately with a 2nd motion by Councilman Ed Smith without further discussion and with a unanimous vote.

 

Mayor Emmons motioned to run bids in the local papers for a Town landscaper with a 2nd motion by Councilman Ed Smith with no further discussion and a unanimous vote.

 

Mayor Emmons requested a motion from Council to proceed with a replacement or assistance with the replacement of the White Hills subdivision sign.  No motions were made and the decision failed to pass.

 

 

 

 

 

Randy Pruitt, Zoning Administrator, recommended to Mayor and Council the following additions to the Planning and Zoning Committee and Zoning Board of Appeals: 

 

Marvin Shepard and Ben Glover to the Planning and Zoning Committee and Samalie Wilhelm to the Zoning Board of Appeals.  Councilman Brad Hanley motioned to appoint Mr. Shepard, Mr. Glover and Mrs. Wilhelm to the corresponding Committees with a 2nd motion by Councilwoman Naomi Eyers with no further discussion and a unanimous vote.

 

Chief Brown gave the statistics from 2016-2017.  He stated there was an increase of 400 calls for service/traffic, etc from 2015-2016 to 2016-2017.  The increase does not include calls or walk-ins which come into the Police Department daily nor does it account for the significant amount of Police Department related work. 

 

In addition the Police Department issued 416 contact/warning tickets and 533 criminal/traffic tickets.  They generated 126 criminal warrants and 68 bench warrants.

 

The Police Department worked 87 traffic accidents not including private property, as accident reports of less than $1,000 which are handled by self reporting forms the Police Department assists the owners of the involved parties with.

 

The Elgin Police Department investigated and or wrote reports on 747 incidents compared to 647 last year during the same time period.

           

 

 

           

A motion to adjourn the meeting was made at 7:35pm by Councilman Brad Hanley with a 2nd motion by Councilwoman Candy Silvers, without further discussion and a unanimous vote.

 

 

Minutes submitted by Melony Hudson-Martin – March 14th, 2017

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