March 31, 2015-Minutes

ELGIN TOWN COUNCIL TOWN OF ELGIN, SC.
Mayor Melissa Emmons
Councilwoman Brad Hanley
Councilwoman Candy Silvers
Councilwoman Dana Sloan
Councilman Ed Smith

ELGIN TOWN COUNCIL MEETING
MINUTES FOR MARCH 31, 2015

CALL TO ORDER
The monthly meeting of the Elgin Town Council was held Tuesday, March 31 at 6:00pm with Mayor Melissa Emmons presiding.

ROLL CALL
Present were Mayor Melissa Emmons, Councilman Brad Hanley, Councilman Edward Smith, Councilwoman Candy Silvers and Councilwoman Dana Sloan.

INVOCATION
Mayor Melissa Emmons gave the invocation.

PLEDGE OF ALLEGIANCE
Councilman Brad Hanley led Town Council and all others attending the meeting in the Pledge of Allegiance

ACCEPTANCE OF MARCH 3, 2015 MEETING MINUTES
A motion was made by Councilwoman Candy Silvers to accept the March 3rd minutes and with a 2nd motion by Councilman Brad Hanley without further discussion, with a unanimous vote.

MARCH COMPLAINTS
None

STORMWATER MANAGEMENT INTERGOVERNMENTAL AGREEMENT
Kershaw County Administrator, Vic Carpenter, presented the county’s Stormwater Management Intergovernmental agreement. Kershaw County manages the agreement, required by federal and state law, on behalf of Elgin. Councilman Brad Hanley accepted the first reading with a 2nd motion by Councilwoman Dana Sloan without further discussion, with a unanimous vote. Kershaw County will have to have the final signature. A 2nd reading will be at the May Town Council Meeting.

OLD BUSINESS
Mayor Emmons stated that KCCCCC Chairman, Clifton W. Anderson, requested a War Dog Memorial be created on Elgin’s Military Salute site. She stated there is not another one of these memorials in Kershaw County. There will be one in Columbia dedicated on Memorial Day but Mr. Anderson wants to focus on this area because of our growth. The memorial will be a small silhouette of a dog and it’s handler with a plaque to go on it. The permanent memorial will be bronze. Mayor Emmons requested from Council to move forward in order to have memorial ready prior to Veterans Day. Councilman Brad Hanley motioned to accept the memorial and Councilwoman Dana Sloan 2nd the motion with a unanimous vote.

Councilwoman Dana Sloan gave an update on Potter Park and stated the plans are back from the Architect and she requested to have a Park meeting which was scheduled for Thursday, April 23rd at 6pm.

Councilman Brad Hanley thanked Mr. Vic Carpenter for the work completed at the Tennis Courts

ELGIN CARES
Ms. Jewell Heriot notified Council a community clean-up day for the town of Elgin is scheduled for April 18. Ms. Heriot asked Elgin Town Council to adopt Elgin Cares during this meeting. She stated they would be collecting trash from 9 a.m. to 1 p.m. “We have the Kershaw County Clean Community Commission (KCCCC) supplying the bags and gloves for our volunteers and we have high school organizations and churches volunteering.” Heriot said. Councilman Brad Hanley asked about insurance liability and Mayor Melissa Emmons said insurance had been checked on and volunteers would be covered. Mayor Emmons went on further to state that is one reason why she is asking for our sponsorship, that way our liability would cover them and that is also why she is limited to staying in the town limits for the clean-up. Mayor Emmons said the KCCCC recommended only high school-aged children and older be allowed to participate in the cleanup day, they recommended that we not go any younger than high school students simply because you just never know what will be out there. Mayor Emmons thanked Ms. Heriot for organizing Elgin Cares and going out in the community and getting different individuals to be involved.

Mayor Emmons asked Council to give Elgin Police Chief Harold Brown permission to purchase four caution signs at approximately $26 each to be used during Elgin Cares and other events to alert traffic to slow down. Councilwoman Candy Silvers accepted the motion to purchase the signs with a 2nd motion by Councilman Ed Smith without further discussion, with a unanimous vote.

PUBLIC MEETING

NEW BUSINESS
Mayor Emmons discussed a request made by the Blaney-Elgin Museum and Historical Society to donate the Blaney Fire truck. Mayor Emmons met with Ms. Shirley Miles, chairperson of Blaney-Elgin Museum and Historical Society and former Mayor Pete James. They have asked that we consider donating the truck to them, when the museum opens they would like to include it. The fire truck in question is the first one the Town of Elgin purchased.

Mayor Emmons asked Chief Brown to research how the truck could be transferred since there was no existing title for the truck. Chief Brown said if Elgin decided to transfer ownership of the truck, the bill of sale for the truck would have to be given to the Blaney-Elgin Museum and Historical Society. He also suggested ownership of the truck should return to the Town if the society ever disbands.

Councilman Brad Hanley asked if there was a specific reason why ownership of the truck would need to be transferred. He then suggested that the Town and the Historical Society work together concerning the truck while having the Town maintain ownership. Councilman Hanley suggested talking to the Society about (ownership) and it could be a group project they could all work on. He suggested working out an article, agreement or understanding that would be beneficial for the Town and the Society. Mayor Emmons said she would speak with the Historical Society about the possibility of doing so.

Councilwoman Candy Silvers proposed amending town zoning ordinances to allow hens to be kept in the town limits. Councilwoman Dana Sloan said the wording of the amendment is similar to an amendment the City of Camden also proposed. Councilwoman Silvers said her proposal would only allow hens in residential areas. She stated currently we do not allow chickens or hens in our zoning ordinance, but she would like to make that conditional.

Councilwoman Silvers said there would be guidelines such as allowing a maximum of six chickens per residential lot and no roosters; pens would have to be located in the rear yard; pens would need to allow for proper sanitation and waste disposal; pesticides and insecticides would need to be used; food must be stored to prevent entry of insects and bugs; and sick chickens must receive prompt veterinary care.

Mayor Emmons asked Zoning Administrator, Randy Pruitt, if a proposal form would need to be submitted by Councilwoman Silvers before approaching Council about the change in Zoning. Zoning Administrator Randy Pruitt said a proposal form would need to be submitted. He stated once the proposal was received it would then come before the Planning and Zoning Commission and the community because the amendment could potentially affect residents’ living conditions. He also said the size of residence and neighborhood covenants would need to be taken into consideration for the amendment. Randy Pruitt stated that if a subdivision does not have an operating Home Owners Association, then the covenants are null and void.

PUBLIC FORUM
Cliff Emmons spoke on behalf of Mayor Emmons stating how much she loved her community and encouraged all to take advantage of her values and concerns to help our community grow. He wanted everyone to know how proud he was of her and her love and devotion to our community.

A motion to adjourn the meeting was made at 6:45pm by Councilman Ed Smith with a 2nd motion by Councilwoman Candy Silvers, with a unanimous vote.

Minutes submitted by Melony Hudson-Martin – April 21, 2015

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