February 4, 2014-Minutes

ELGIN TOWN COUNCIL
Minutes for February 4, 2014

CALL TO ORDER
The monthly meeting of the Elgin Town Council was held Tuesday, February 4, 2014 at 7:00 p.m. with Mayor Brad Hanley presiding.

ROLL CALL
Present were Mayor Brad Hanley, Councilwoman Melissa Emmons, Councilman Edward Smith, Councilwoman Dana Sloan, and Councilwoman Candy Silvers.

INVOCATION
Councilwoman Melissa Emmons gave the invocation.

PLEDGE OF ALLEGIANCE
Mayor Brad Hanley led Town Council and the Public Audience in the Pledge of Allegiance.

ACCEPTANCE OF JANUARY 7, 2014 MEETING MINUTES
A motion was made by Councilwoman Melissa Emmons to accept the January minutes as is, and this was 2nd by Councilwoman Dana Sloan without any further discussion, with a unanimous vote.

ROD DOOLEY C/O DOOLEY AND ASSOCIATES PRESENT 2012 – 2013 AUDIT RESULTS TO COUNCIL
HIGHLIGHTS:
1. Total net position increased $134,336.00, which represents a 9% increase from fiscal year 2012–2013.
2. General revenues account for $ 734,544.00 in revenue, or 87% of all revenues. Program specific revenues in the form of charges for services and grants and contributions accounted for $106,781.00 or 13% of total revenues.
3. The Town had $706,988.00 in expenses; only $106,781.00 of these expenses was offset by program specific charges for services, grants, and contributions. General revenues of $734,544.00 were adequate to provide for these programs.
4. Among major funds, the General Fund had $821,797.00 in revenues, and $675,685.00 in expenditures. The General Fund’s fund balance increased $144,148.00 from $839,099.00 to $983,247.00.
5. The Town entered into a capital lease transaction during the year for a police vehicle.
A copy of this audit is available for viewing at Elgin Town Hall during normal business hours.

At this time Mayor Brad Hanley asked council if they were in agreement to adjourn to chambers for Executive Sessions. Councilwoman Melissa Emmons made a motion to adjourn, with 2nd by Councilwoman Candy Silvers, and with a unanimous vote from all council members, council was excused to chambers.

Upon returning from chambers, Mayor Brad Hanley announced that a discussion about the cost of outsourcing the accounting for the town had been mentioned during Executive Session with no decisions made at this time.

NEW AND TEMPORARY BUSINESS LICENSE
One new business license was issued during the month of January to Lugoff Auto Sales and Automotive, DBA, LLC. Another license was issued to Sunset Spirits who had a change in ownership. Two temporary business licenses were issued to Ram Jack of SC, and Southern Pump & Tank.

JANUARY COMPLAINTS
BH 113 Dog barking incident at 909 Dogwood Avenue. EPD’s Chief Brown explained the complaint to Council, and complaint was reviewed and a decision was made to keep a watch on the situation for any further problems.

BH 114 Trash blowing off of a vehicle. EPD’s Chief Brown explained this complaint to the Council, and advised that the driver of the vehicle had been contacted and came in to the EPD to talk with Chief Brown. The driver was made aware of the complaint, and assured Chief Brown he would not let it happen again.

OLD BUSINESS
Nicole Calvert – Adopt A Highway was on the agenda, but not present at this meeting.

Military Garden Salute – Councilwoman Melissa Emmons asked if the Mayor and Council were ready to make a final decision on the location of The Military Garden Salute. Melissa then announced that there was a donator ready to make a donation to this project once the final location has been decided. Councilwoman Candy Silvers suggested that if there is a donation ready, to go ahead with the project. Then, Councilwoman Emmons said that a suggestion had been made to her to incorporate the Military Garden Salute with the Potter Community Park, where the salute could be seen at all times by the community and visitors of the community. Mrs. Emmons announced that Mrs. Jeannie Potter has volunteered to donate the American and State flags for the salute, and Mr. John Potter has volunteered to donate the US Corps of Marine flag. At this time Mayor Brad Hanley suggested to council that a committee be formed to analyze the locations, weigh the pros and cons, and inform council at the next meeting. Councilwoman Emmons will lead this committee, joined by Councilman Ed Smith.

POTTER COMMUNITY PARK
Councilwoman Dana Sloan announced that a second phase of correspondence to businesses had been mailed out. There has been a setback with the developer regarding the space allotment; the original allotment was 150’, now it has been changed to 175’. Also, the park donations will be set at levels, Platinum, at a donation of $500.00 or more, Gold at a donation of $300.00 – $500.00, Silver at a donation of $100.00 – $299.00, and Bronze at a donation of $0.00 – $99.00.
In addition, Councilwomen Emmons and Sloan have met with First Citizens Bank regarding a Foundation Grant for the park of up to $15,000.00, which will be considered by First Citizens at their February meeting.
Also, Councilwoman Sloan has been notified that Chic-Fil-A will be making a donation to the Park.
Councilwoman Sloan asked at this time how the Town stands budget wise for any Town funding for the Potter Community Park. Mayor Hanley expressed that he is positive about the budget, and that the Town may consider fronting the money for the park shelter, to be paid back to the Town once the donations are made to the park. Councilwoman Emmons motioned that the Town provide funds for the supplies, 2nd by Councilwoman Silvers, with a unanimous vote by council.

MUNICIPAL COURT JUDGE DAVID REUWER
Judge Reuwer came forward to notify Council of his wish to be a candidate for Probate Judge of Kershaw County. This position, if nominated, will not require Judge Reuwer to resign his current position as Municipal Court Judge for the Town of Elgin, and Judge Reuwer assured the Mayor and Council his election would not interfere with his service to the Town of Elgin.

There was no new business to be discussed, and no one requesting a public forum.

Motion was make by Council to adjourn the February 4, 2014 council meeting, and a unanimous vote by Council adjourned the meeting.

Minutes submitted by: Patti Coleman – 2-27-14

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