April 4, 2017-Minutes

ELGIN TOWN COUNCIL                                           TOWN OF ELGIN, SC.

Mayor Melissa Emmons

Councilman Brad Hanley

Councilwoman Candy Silvers

Councilwoman Naomi Eyers

Councilman Ed Smith








The monthly meeting of the Elgin Town Council was held Tuesday, April 4th at 6:00pm with Mayor Melissa Emmons presiding.




Present were Mayor Melissa Emmons, Councilman Brad Hanley, Councilman Edward Smith, Councilwoman Candy Silvers, and Councilwoman Naomi Eyers





Chief Dennis Ray gave the invocation.





Councilman Brad Hanley led Mayor, Town Council and all others attending the meeting in the Pledge of Allegiance




A motion was made by Councilman Brad Hanley to accept the March 7th                                                                                                                                                                                                                                                                                                                                   minutes with a 2nd motion by Councilman Ed Smith without further discussion and a unanimous vote.





Mr. Madison Doctor is concerned about chickens being allowed in town due to the smell, cackling and care they need.  He does not think livestock should be allowed in the Town Limits and also is concerned about a Rooster being in the Town and waking him up. 


Mr. John Storemski wanted to know where the $350,000 is coming from to pay for the Blaney-Elgin Museum.  Councilman Brad Hanley stated he had applied for a grant and that the money would be separate from the funds provided by the Potter Park grant.




Mr. Madison Doctor filed the following complaint formally on 3/31/2017.  Mr. Doctor stated a homeowner located on Bowen Street has a rooster that keeps crowing during the early morning hours and is a nuisance and wants it stopped!  Mrs. Martin assured Mr. Doctor that even though hens are allowed (only after proper permit & inspection) but roosters are not and she would attempt to locate the address of the homeowner and notify the Zoning Administrator.  Mrs. Martin notified Zoning Administrator, Randy Pruitt, of the complaint and the homeowner does not have permit.  Mrs. Martin found the homeowner to be Casey Pearson located at 2509 Bowen Street and Mr. Pruitt will make contact with the homeowner to notify the rooster must be removed and proper chicken permit obtained.  He will also contact Mr. Doctor.








  • Councilwoman Candy Silvers asked that a two year limitation be placed on bringing an issue before council. She stated if an issue has been brought up and it hasn’t been motioned, or it’s been motioned and declined, she thinks they need to make it a two year limitation.  Mayor Emmons agreed and said Town Attorney, John Wells, gave the same suggestion to create a time frame for issues brought before council and the Town Ordinance would need to be amended.  
  • Councilwoman Naomi Eyers had no information to report.


  • Councilman Brad Hanley announced that a grant for the Blaney Museum had been applied for and that money would be separate from the funds provided by the Potter Park grant. He stated Council needs to have a strategic plan in order to make decisions on how town money is spent, in order to ensure enough is left in reserves and to have ample cash on hand for expenses, as they are not predisposed to spend a certain amount.


He also asked for a procedural workshop within the next month or two to discuss meeting procedures, when to motion and when not to so as to have a more professional procedure when items come up.  He stated Ordinance 137 only addresses basic procedures and leaves anything else up to Robert’s Rules.  He requested a copy of Robert’s Rules of Order, which are to be used in the event of a lack of procedure in a certain area.  Mayor Emmons asked Town Clerk, Melony Hudson-Martin to order and provide copies of the book to Council.


  • Mayor Emmons gave reminders of the following important events coming up: April 5th, PoDunk meeting at 5:15pm at Town Hall, Thursday April 6th is Walk a Mile charity at the State House starting at 5:30pm, April 18th at 11:30am is the presentation of the Community Pride award at O’Reilly’s, and April 29th is the Sparkleberry Fair.


Mayor Emmons is working with Santee Lynches COG, Kyle Kelly, to plan a half day of strategic planning for her and Council.




Mayor Emmons gave an update on the personnel committee.  She stated the personnel committee consists of herself, Councilman Brad Hanley and Councilwoman Naomi Eyers.  She stated they have not been able to meet as of yet due to scheduling conflicts; however, she and the committee are moving forward and attempting to implement the current personnel manual with the MASC template.  The committee is being advised by Town Attorney, John Wells prior to any implementation.   She stated the Criminal Ordinance Committee consists of Chief Brown, Councilman Ed Smith and Councilwoman Candy Silvers.


Mayor Emmons gave Council a packet of three bids for codifying town ordinances





Dana Sloan was added to the Agenda and gave an update on Potter Community Park stating that they were awarded the $150,000 grant. She stated she spoke with Yvette Sistare at South Carolina Parks, Recreation and Tourism and the money is officially theirs as of today.  She stated the next step with be organizing a formal check presentation.  She also said there is a rendering of the park in the conference room at Town Hall that shows where the trees and benches will be placed.  Mayor Emmons commended the committee on its work to secure the grant.





Chief Brown stated there would be an upcoming PoDunk Festival Meeting April 5th at Town Hall at 5:15pm.  He also stated the Safety Committee met recently and the handrail was installed in the foyer at Town Hall, the corners on the counters for Town Hall and Police Department have been rounded off so there are no sharp corners.  He also said the Elgin Police Department has hosted a CPR/AED training class that most of his Officers, Town Clerk, Mayor Pro Tem and Dr. Ferguson attended and that he hopes to get an AED machine for Town Hall.


Chief Brown requested a mutual aid agreement with the Town of Bishopville be approved.  The agreement will allow for mutual assistance between the Elgin and Bishopville police departments should the need arise.  Councilman Brad Hanley motioned to approve the mutual aid agreement with a 2nd motion by Candy Silvers without further discussion and a unanimous vote.





A motion to adjourn the meeting was made at 6:29pm by Councilman Brad Hanley with a 2nd motion by Councilwoman Candy Silvers, without further discussion and a unanimous vote.




                                                ____________________________ Approved: _______________ __________

Minutes submitted by Melony Hudson-Martin – April 13th, 2017

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